International student guide
This guide compiles necessary and useful information for international students regarding life in Japan and studying at Science Tokyo. There are unique systems and procedures specifically for international students, so when you're in doubt or trouble, first use this guide to collect the information you need.
International student guide
This international student guide contains important information for your studies at Science Tokyo. Since there are certain systems and procedures specific to international students, please refer to it as needed.
The guide is only available in English.
Table of contents
1. Residence Status and Registration Procedures
1.1 Residence Card
A residence card is issued at the port of entry to persons entering Japan who have been granted residence status with a period of stay of three or more months. Please carry your residence card with you at all times.
1.2 Registration of Address Information
(1) Notification of Place of Residence (registration of residence)
After entering Japan, international students are required to report their place of residence to local municipal offices without delay. Submit a Notification of Place of Residence to the office for registration of your residency within 14 days after moving in.
(2) Procedures to Be Taken When Changing Residence
a. Notify the local municipal or ward office
Whenever you move to a new residence, you are required to notify your local municipal or ward office of the change of address within 14 days after moving in.
b. Notify the Student Division and the Student Support Division
| Science and engineering students |
|
|---|---|
| Medical and dental sciences students |
|
c. Change the address registered on your National Health Insurance Card.
Once you have changed your address, you can no longer use the National Health Insurance Card issued with your former address. To change the address, complete the required procedures at the local municipal or ward office for your new address without delay. Please bring your old National Health Insurance Card with you.
d. Change the address registered on your bank account.
Please notify your bank of any change of address. Bring your bankbook to the bank where it was issued and have the address updated. If scholarship recipients fail to do so, their scholarships may not be credited appropriately.
e. Notify the post office.
To receive letters and mail addressed to your former address at your new place, request a mail forwarding service at a post office. Fill in and submit the prescribed form which is available at any post office, and mail will be forwarded to your new address for up to one year. Note that mail cannot be forwarded to overseas addresses; forwarding addresses must be in Japan. Please also note that forwarded mail will take longer to reach you than normal, since it takes some time to redirect mail to a different address.
1.3 Change in Information on the Residence Card Other than Place of Residence
If there is any change in the information on the residence card other than the address (e.g., name, date of birth, sex, nationality/region) or termination of the “Student” status of residence (e.g., graduation, withdrawal, etc.), mid-to-long-term residents must report it to a regional Immigration Control office within 14 days of the change. Bring your residence card to the nearest office and complete the necessary procedures. Failing to do so may result in penalties or revocation of status of residence. Once the necessary procedures are completed, a new residence card will be issued.
1.4 Social Security and Tax Number (Individual Number)
In accordance with the Social Security and Tax Number System (My Number System), all registered residents of Japan are issued a twelve-digit individual number. This number will be required for various types of administrative procedures, including social security and tax procedures, as well as disaster countermeasures. This number is very important for managing personal information, so please do not throw it away or show it to other persons. It is valid for life. The same number will be issued when leaving and re-entering Japan.
1.5 Leaving Japan
(1) Status
- If you do not engage in activities as a student in Japan for more than three months (taking a leave of absence, whether in Japan or abroad, returning home, participating in an overseas study or internship program, etc. for a period of three months or more), you may have your status of residence revoked.
- If your status of residence is revoked, you must apply for a Certificate of Eligibility (COE) and re-acquire your status of residence (Student status).
- Special Re-entry Permission: Foreign nationals with a valid passport who are residing in Japan with status of residence, other than those whose period of stay is less than three months or those with “Temporary Visitor” status, are not required to obtain a regular re-entry permit if they re-enter Japan within one year of their departure date, in principle. The period of validity of the Special Re-entry Permission shall be one year from the date of departure. However, if the period of stay expires before one year has elapsed from the date of departure, it will be until the expiration date of the stay.
(2) Procedures to Be Taken before Traveling Overseas from Japan
a. Notify the Student Support Division
| Science and engineering students |
|
|---|---|
| Medical and dental sciences students |
|
(3) When Leaving Japan after Completion of Your Studies
If you plan to return to your home country after completing your studies, you must file a notification that you are moving overseas at your local municipal or ward office. You must also return your Residence Card to the immigration officer when completing departure procedures at the airport or port.
1.6 Leave of Absence from Science Tokyo
Leaves of absence are administered in accordance with the Science Tokyo rules and regulations. Unauthorized leave may result in prompt deportation or require a change in visa status.
When a student visa holder does not continue to engage in the activities associated with student status for three months or more, his or her visa may be revoked.
1.7 Withdrawal / Dismissal from Science Tokyo
Students who withdraw or are expelled from the Institute will lose their “Student” residence status, and must return immediately to their home country.
1.8 Extension of Period of Stay
International students who overstay the authorized period of stay are subject to deportation or criminal prosecution as illegal residents. Students who wish to stay longer are advised to apply for an extension of stay to the Immigration Bureau as early as possible by following the procedures below. Applications will be accepted three months before the expiration of the period of stay.
Science and engineering students
First, submit the following documents ①-③ to the Student Support Division at Ookayama Campus or Suzukakedai Campus. It will take one week for all the documents to be processed and returned to you with the president’s seal on the documents as required. After you receive the documents, please apply for an extension of your period of stay at the Immigration Bureau or through the Visa Consulting Service at Science Tokyo. You are required to bring documents ①-⑥, your Residence Card, and your passport when applying.
(1) Required documents
-
Application for Extension of Period of Stay
The application form can be downloaded from the following link:
- Photo (4cm x 3cm, taken in the last 3 months) pasted on document ①
- Copy of passport, Residence Card (both sides), and Student ID card
-
Certificate of Enrollment
Master’s or doctoral students who were research students will need to submit a certificate for the period during which they were research students. -
Academic Transcript (regular students only)
Research students should submit a Certificate of Enrollment as a Research Student. - Handling fee (immigration office: JPY 6,000, online application: JPY 5,500)
(2) Application processing time
One month to three months (varies)
(3) Others
Once your extension is approved, make a copy of both sides of your new Residence Card and bring it to the Student Support Division at Ookayama Campus, or the Student Services Division at Suzukakedai Campus.
If you are a regular student, please update your residence card number and duration of the period of stay on the Science Tokyo portal site (Web System for Students and Faculty). Access to the portal will be denied if the information is not updated. Please also make sure that your name on the portal is registered in the same order as the name printed on your Residence Card. If the order is different, please correct it as well.
Medical and dental sciences students
First, submit the documents listed under required items 1, 2, and 3 to the Student Support Division at Yushima Campus via email. It may take up to a week to process your documents, and you will receive an email when the Application (For Organization part 1, 2) is ready. After you receive it, submit an Application for Extension of Period of Stay at the Immigration Bureau or through the Visa Consulting Service at Science Tokyo. Make sure to bring items 2 through 7, your Residence Card, and your passport.
Required items:
- Extension of Period of Stay Request Form
-
Application for Extension of Period of Stay (For Applicant part 1, 2, 3, Appendix, and For Organization part 1,2)
Attach an ID photo (4cm x 3cm, taken in the last 3 months) to the application form.
Download the forms here:
- Copies of your passport (both pages with your name and passport number, etc.) your Residence Card (both sides), and your Student ID card
-
Certificate of Enrollment
Graduate or doctoral students who were research students will need to obtain and submit a certificate for the period during which they were research students. -
Academic Transcript (regular students only)
Research students should submit a Certificate of Research Contents. - Handling fee (immigration office: JPY 6,000, online application: JPY 5,500)
- List of documents to be submitted to the Immigration Bureau
Application processing time:
One to three months (processing times may vary)
Note:
After your Extension of Period of Stay is approved, submit a copy of your new Residence Card (both sides) to the Student Support Division at Yushima Campus using this form:
1.9 Applying for Permission to Engage in Activity Other than That Permitted under the Status of Residence Previously Granted
If international students must find a part-time job to pay for their studies or other expenses, they must receive permission to engage in activity other than that permitted under the status of residence previously granted (“Extra-status Activity”) by following the procedures prescribed by the Ministry of Justice. International students are allowed to work up to 28 hours per week (up to 8 hours per day during extended breaks).
If you engage in a part-time job without obtaining permission, your current visa status may be revoked. Furthermore, you may not apply for permission for certain types of jobs (those related to the adult entertainment industry, cleaning duties in pachinko parlors, etc.). Note that TAs, RAs, and tutors employed by Science Tokyo do not need to obtain this permission.
(1) Required Documents
-
Application Form
The application form can be downloaded from the following link:
- Passport (original)
- Residence card (original)
Where to Apply
Applicants can submit the documents either to the Visa Consulting Service staff or directly to the Immigration Bureau.
If you use the Visa Consulting Service, bring a copy of your passport and Residence Card with you.
Application Processing Time
Two weeks to one month
2. Visa Consulting Service
Science Tokyo has launched the Immigration and Visa Consulting Service to support international students and researchers with application procedures that concern international residents. On designated days, professionals from a law office will be available at the Student Support Division at Ookayama Campus and Suzukakedai Campus (Suzukake Hall, H1, H2 Bldg., Floor 2) and at the Yushima Student Support Office at Yushima Campus (Building 5, Floor 3). We invite you to make use of this service at your convenience.
Through this service, you no longer need to go to the Immigration Bureau for most types of applications. Consultation is free of charge, but you will need to pay a commission if you use the application service. You are required to make a reservation in advance, and to bring your student ID card every time you use this service. (Your student visa must be valid for at least another 2 weeks.)
Details of when the service is available will be announced at:
【Available Services】
- Certificate of Eligibility (Student, Researcher, Professor, Dependent)
- Extension of visa duration (Student, Researcher, Professor, Dependent)
- Change of status
- Re-entry permit
- Permission to engage in a part-time job
3. Japanese Health and Social Insurance Systems
3.1 Join the National Health Insurance System
International students planning to reside in Japan for more than three months are required to join the National Health Insurance System at their local municipal or ward office. Although students must pay insurance premiums, they will only have to pay 30% of medical expenses while under the health insurance coverage.
Insurance premiums differ according to the ward or city, but the basic amount is approximately JPY 30,000 per year. If your annual income is low, you may be entitled to a reduction by applying at your local municipal or ward office, which must be done every year. Typically, the reduced premium is approximately JPY 10,000 per year, but it varies depending on the municipality or ward.
Note: Reimbursement for High-Cost Medical Care Payments
If your share of medical expenses incurred in a single calendar month exceeds a certain threshold, you may be eligible for reimbursement for high-cost medical care payments. The threshold varies depending on factors related to your income and age, but for most people, it is around JPY 35,400. To apply, submit an application to your local municipal office, attaching your National Health Insurance Card, receipts issued by the hospitals or pharmacies, and a detailed statement of medical expenses. Application reviews typically take two to three months, but processing times can vary. For details, consult the municipal office or ward office in your area.
3.2 Apply for National Pension Contribution Special Payment System for Students
All people between the ages of 20 and 59 who have a registered address in Japan must be covered by the National Pension system and must pay contributions, regardless of nationality or length of stay. If your income in Japan from the previous year is equal to or less than a specified amount, you may apply for the Special Payment System for Students to request a postponement of contribution payments. You need to file an application for each year with the municipal or ward office. By undergoing this procedure, you establish valid coverage periods that count toward the eligibility requirements for receiving future old-age pension benefits, as well as current benefits if you are accidentally injured and become disabled. For details, visit the Japan Pension Service website, where a sample of the application is available in English.
4．Disaster and Accident Insurance for Students (Gakkensai) and Personal Liability Insurance for Students (Gakkenbai)
All Science Tokyo students are expected to purchase certain insurance policies.
Personal Accident Insurance for Students Pursuing Education and Research (abbreviated in Japanese as Gakkensai) provides aid to students involved in accidents that may occur during their studies or lab work, extracurricular activities, or while commuting to or from campus.
Liability Insurance for Students Pursuing Education and Research (abbreviated as Gakkenbai) compensates costs for property damage or injuries to third parties incurred from accidents during most official Science Tokyo activities.
Science and engineering students are required to purchase Gakkensai and Gakkenbai insurance.
Medical and dental sciences undergraduate students are required to purchase Gakkensai. Depending on your affiliated school, you may also have to purchase an additional liability insurance policy that covers accidents during medical or clinical training known as Futaibaiseki (Course C “Igakubai”). Medical and dental sciences graduate students may purchase either insurance policy at their own discretion.
4.1 Disaster and Accident Insurance for Students (Gakkensai)
<Cases Covered>
-
Injuries incurred during regular curricular activities (during lectures, experiments, practical training, etc.; preparing for experiments in accordance with your academic supervisor’s instructions; cleaning up, etc.) or during university events
Injuries must require 1 day or more of actual medical treatment to be covered. -
Injuries incurred while commuting or moving to Science Tokyo facilities on campus
Injuries must require 4 days or more of actual medical treatment to be covered. -
Injuries incurred on campus (in addition to the above case 1, case 2)
Injuries must require 4 days or more of actual medical treatment to be covered. -
Injuries incurred during extracurricular activities on and off campus
Injuries must require 14 days or more of actual medical treatment to be covered.
| Type of indemnity | ①During regular curricular activities or school events | ②During extra- curricular activities | ③In school facilities (excluding ①and ②), or while commuting |
|---|---|---|---|
| Indemnity for loss of life | JPY 20 million | JPY 10 million | JPY 10 million |
| Indemnity for physical disability (maximum) | JPY 30 million | JPY 15 million | JPY 15 million |
| Indemnity for medical Expenses (up to ¥300,000) | For 1 or more days of actual medical treatment | For 14 or more days of actual medical treatment | For 4 or more days of actual medical treatment |
| Additional indemnity | JPY 4,000 per day | JPY 4,000 per day | JPY 4,000 per day |
| for hospitalization | (up to 180 days) | (up to 180 days) | (up to 180 days) |
4.2 Personal Liability Insurance for Students (Gakkenbai)
<Scope of Coverage>
Gakkenbai:
- Injuries from accidents occurring during regular curricular activities and school events and while commuting to and from Science Tokyo
- Injuries from accidents occurring during internships recognized as regular curricular activities, nursing experience activities, practical educational training, and while commuting to and from these activities
Futaibaiseki (Course C “Igakubai”):
- Injuries from accidents occurring during regular curricular activities, including medical-related training (clinical training), and school events and while commuting to and from Science Tokyo.
4.3 Premiums
| Classification | Term | Premium (Sum of Gakkensai and Gakkenbai premiums) |
|---|---|---|
| Undergraduate Students | 4-year coverage | JPY 4,660 |
| Master’s Students | 2-year coverage | JPY 2,430 |
| Doctoral Students | 3-year coverage | JPY 3,620 |
| Research Students, International Exchange Students, and International Visiting Students | 1-year coverage | JPY 1,340 |
Students need to pay the total amount of Gakkensai and Gakkenbai premiums together (as shown in the table).
| Term |
Basic charge (Gakkensai premium) |
Commuting accident (Gakkensai premium) |
Contact infection (Gakkensai premium) |
Igakubai (Student liability premium) |
|---|---|---|---|---|
| 1-year coverage | JPY 650 | JPY 350 | JPY 20 | JPY 500 |
| 2-year coverage | JPY 1,200 | JPY 550 | JPY 40 | JPY 1,000 |
| 3-year coverage | JPY 1,800 | JPY 800 | JPY 50 | JPY 1,500 |
| 4-year coverage | JPY 2,300 | JPY 1,000 | JPY 70 | JPY 2,000 |
| 5-year coverage | JPY 2,800 | JPY 1,250 | JPY 80 | JPY 2,500 |
| 6-year coverage | JPY 3,300 | JPY 1,400 | JPY 100 | JPY 3,000 |
Term and premiums vary depending on your major.
4.4 Joining the Insurance
Science and engineering student
Fill out the insurance application form and pay the premiums at a post office by the enrollment
procedure date. Students who are advancing to a higher degree or changing programs (such as
from a master’s to a doctorate, or from being a researcher to becoming a master’s student) need
to go through the application procedure again. As a general rule, students must join before
enrollment starts. Insurance premium payments are not accepted via overseas remittance, and
international students are required to complete payment and necessary procedures immediately
after arriving in Japan.
Medical and dental sciences students
Fill out the insurance application form and send it to the Student Support Division at Yushima
Campus via email (studentinsurance.md(at)adm.isct.ac.jp). Please note that liability insurance
(Futaibaiseki) offered for students in the medical and dental sciences fields is Course C, Igakubai.
The Student Support Division will confirm the details and then provide you with information to
make the bank transfer.
4.5 Claiming Insurance
Science and engineering students
Should you be involved in any of the abovementioned accidents, please notify the Student
Support Division immediately. We will provide you with the necessary support to claim indemnity.
If you have any questions, please contact the Student Support Division (email: studentinsurance.se(at)adm.isct.ac.jp).
Medical and dental sciences students
Please email the Student Support Division (studentinsurance.md(at)adm.isct.ac.jp).
4.6 Car Insurance
All cars and motorcycles must be covered by the compulsory automobile liability insurance. As
it only covers compensation for third parties for bodily injury in the case of an accident and does
not cover property damage or injury to the driver, it is highly recommended that voluntary
automobile insurance be obtained.
5. Medical Checkup
5.1 Medical Checkup and Medical Certificate
-
The medical checkup is offered to all students in spring in order to help them find and prevent
any health-related problems. Please make sure to get it done every year. -
Students entering in fall are required to undergo the fall checkup of that year, and in the spring
of the following year. For dates and other information, please visit the website below:
-
Students who require a medical certificate for scholarships, employment, dormitories, advancing
to another degree program, etc. must undergo the medical checkup. -
A copy of the medical certificate can be obtained from an automated certificate issuance
machine. However, this does not apply to students who did not take the medical checkup for
that year. For any questions, please contact the Student Healthcare Center.
5.2 Special Medical Examination
-
Undergraduate students in their fourth year and above, graduate students, and any research
students who are exposed to ionized radiation and organic solvents in labs are recommended
to undergo a special medical examination that takes place in the spring and fall. If this applies
to you, please coordinate with your supervisor. Note that this medical examination is different
from the medical checkup explained above.
6．Counseling and Support System
6.1 Student Guidance Room
The Student Guidance Room and Student Support Center provides guidance and counseling
to help students deal with various problems such as school work, future careers, interpersonal
relations, etc. in both Japanese and English. Privacy is strictly protected. Approximately 30 faculty
members on each campus are assigned as advisors. Please feel free to contact the Student
Guidance Room at the Ookayama or Suzukakedai campuses or the Student Support Center on
Yushima Campus for more information.
-
Student Guidance Room on Ookayama Campus
- Location: 80th Anniversary Hall, Floor 1, Room 102
- Hours: Monday to Friday, 10 a.m. to 12 noon, 1 p.m. to 5 p.m.
- Phone: 03-5734-2060
- Fax: 03-5734-2060
- Email: gakusei.soudan1(at)jim.titech.ac.jp
-
Student Guidance Room on Suzukakedai Campus
- Location: Daigaku Kaikan (Suzukake Hall), H2 Building, Floor 1
- Hours: Monday to Friday, 9 a.m. to 5 p.m.
- Phone: 045-924-5888
- Fax: 045-924-5889
- Email: gakusei.soudan2(at)jim.titech.ac.jp
-
Student Support Center on Yushima Campus
- Location: Building 5, Floor 3
- Hours: Monday to Friday, 9 a.m. to 5 p.m.
- Phone: 03-5803-4571 (extension: 4959)
- Email: scenter.stc(at)tmd.ac.jp
6.2 Student Life Coach Consultations
Student Life Coaches offer support on all aspects of your academic life. Please visit us if you
have any concerns regarding your campus life, course selection, or study plans. Consultations
are available in English.
How to arrange a consultation
-
Face-to-face consultation:
Please visit either the counter on Floor B1 of Taki Plaza or the Student Life Coach Room on the
first floor of the Suzukakedai Library. Reservations are not necessary. Please feel free to stop by
at any time during our office hours. -
Consultation via email or Zoom:
Please send us your name, student ID number, affiliated School, Department, or graduate major,
and the topic for consultation by email to the address below. If you would like to have an online
consultation, please provide a few dates/time slots that suit your schedule by email. We will
arrange a session on a mutually convenient time and date.
Contact: concierge.info(at)jim.titech.ac.jp-
Ookayama Campus
Location: Taki Plaza, Floor B1 (Student Support Center)
Hours: Monday to Friday*, 9:15 a.m. to 5:15 p.m.
*Closed on weekends, public and school holidays. -
Suzukakedai Campus
Location: Suzukakedai Library, Floor 1 (inin the rear, on the right side)
Hours: Tuesdays and Wednesdays*, 9:30 a.m. to 4 p.m. (closed from 11:15 a.m. to 12:15 p.m.
for lunch)
*Closed on weekends, public and school holidays. Please visit the Student Life Coach website for
details.
-
Ookayama Campus
6.3 International Student Support Desk
As an international student, you can seek help from the Student Support Center with any
questions or concerns you may have, such as:
・What does this letter from the ward office or bank say?
・What is the correct way to throw away trash?
・Why is my health insurance more expensive than last year?
・What do Japanese people usually do or say in this situation?
How to arrange a consultation
-
Face-to-face consultation:
Please come to the International Student Support Desk on the B1 Floor of Taki Plaza -
Consultation via email:
Please contact us at internationalstudentsupport(at)jim.titech.ac.jp
Location: Taki Plaza Floor B1
Office Hours: Monday to Friday, 9:30 a.m. to 4 p.m.
Note: The support desk may close temporarily for events and in case of emergency. It also
closes on public holidays and school holidays.
Email: internationalstudentsupport(at)jim.titech.ac.jp
6.4 Student Accessibility Services
Student Accessibility Services ensures that students with disabilities have access to
education and university life at Science Tokyo. If you are experiencing difficulties and need support,
please call, email, or visit us.
Information provided during consultations will not be disclosed to third parties without the
prior consent of the concerned individual.
Science and engineering students
Hours: Monday to Friday, 10 a.m. to 5 p.m.
(closed weekends, public holidays, and during summer and winter holidays at Science Tokyo)
Phone: 03-5734-2989
Email: barrierfree(at)jim.titech.ac.jp
Medical and dental sciences students
Hours: Monday to Friday, 9 a.m. to 5 p.m.
(closed weekends, public holidays, and during summer and winter holidays at Science Tokyo)
Phone: 03-5803-4571 / 4959
Email: scenter.stc(at)tmd.ac.jp
6.5 Telephone Consultation Service
Friendly and reliable former Science Tokyo professors offer counseling for students by phone
and email. If you have a problem but find it difficult to visit other help desks, please call or email
the Telephone Consultation Service. Face-to-face and Zoom meetings can also be provided
whenever necessary. Privacy is strictly protected.
Hours: Mondays, Tuesdays, Wednesdays, and Fridays from 10 a.m. to 5 p.m.
Phone: 03-5734-2134 (Extension: 2134)
Email: denwa.soudan(at)jim.titech.ac.jp
(Please email us if you would like to book a meeting in advance.)
6.6 Health Consultation and Counseling Services at the Student Healthcare Center
The Student Healthcare Center/Health Administration Center provides consultation services by
doctors and nurses at Ookayama, Suzukakedai and Yushima Campuses, to answer questions
about mental and physical health, medicines, and to give advice on the results of medical
checkups. To arrange a consultation, please visit our website or call the number below for an
appointment. The Student Healthcare Center also provides support from qualified counselors
(clinical psychologists) to help students who face challenges in their personal and campus life.
Consultations are available in English.
-
Ookayama Campus
- Phone: 03-5734-2057, 2065
- Location: Ookayama Student Healthcare Center
- Hours: Monday to Friday, 8:30 a.m. to 5:15 p.m. (closed on national and New Year holidays)
-
Suzukakedai Campus
- Phone: 045-924-5107
- Location: Suzukakedai Student Healthcare Center, G3 Bldg., Floor 2
- Hours: Monday to Friday, 8:30 a.m. to 5:15 p.m. (closed on national and New Year holidays)
-
Yushima Campus
- Phone: 03-5803-5081
- Location: Health Administration Center, Building 5, Floor 2
6.7 Tutoring System
International students enrolled at Science Tokyo in the science and engineering fields can
receive support from tutors (Japanese or experienced international students recommended by
academic supervisors) for three months after arrival in Japan (undergraduate students can receive
support for up to eight months). Tutors help with daily life in Japan (paperwork at municipal offices,
finding housing, etc.) and provide other advice.
7．Certifications
7.1 Academic Transcripts and Certificates of Enrollment for Current Students
Science and engineering students
-
Regular Students (degree-seeking undergraduate and graduate students)
Certificates can be issued from an automated certificate issuance machine (located on Floors B1 and B2 of Taki Plaza at Ookayama Campus, and on the 1st floor of the J1 Building at Suzukakedai Campus). You will need your student ID card.
Doctoral students who completed their master's program at Science Tokyo can also obtain bachelor's and master's academic transcripts from the automated certificate issuance machine.
Master’s students who completed their bachelor’s program at Science Tokyo can also obtain bachelor's academic transcripts from the automated certificate issuance machine. -
Privately Funded Research Students
A certificate of enrollment can be issued from an automated certificate issuance machine. -
MEXT Scholarship Research Students, Japanese Intensive Course Students, International Exchange Students, and International Visiting Students
A certificate of enrollment can be issued from an automated certificate issuance machine.
Medical and dental sciences students
*All certificates issued from an automated certificate issuance machine (located on the 3rd floor of Building 5 at Yushima Campus) are in Japanese. If you need certificates in English, please visit the Yushima Student Office.
-
Regular Students (degree-seeking undergraduate and graduate students)
A certificate of enrollment (in Japanese) can be issued from an automated certificate issuance machine. You will need your student ID card.
Please visit the Yushima Student Office to obtain a certificate of enrollment (in English) and academic transcripts (in Japanese and English). Note that it may take up to a week to issue a certificate in English, so apply early. -
Non-degree Students (research students)
Please visit the Yushima Student Office to obtain a certificate of enrollment (in Japanese and English). Also, instead of academic transcripts, please apply for a Certification of Research Contents (in Japanese and English).
7.2 Certificates for Individuals Who Have Graduated or Completed Their Studies
Science and engineering students
- Former regular students (degree-seeking undergraduate and graduate students)
-
Former Privately Funded Research Students
The Student Division at Taki Plaza on Ookayama Campus issues certificates of period of enrollment, which takes three business days, whether in English or Japanese. Individuals are responsible for the postage incurred for domestic and overseas mail. -
Former MEXT Scholarship Research Students and Japanese Intensive Course Students
The Student Support Division at Taki Plaza on Ookayama Campus issues certificates of period of enrollment, which takes three business days, whether in English or Japanese. Individuals are responsible for the postage incurred for domestic and overseas mail. -
Former International Exchange Students, and International Visiting Students
The Global Education Division issues certificates of period of enrollment only. It takes three days, whether in English or Japanese. Individuals are responsible for the postage incurred for domestic and overseas mail.
Medical and dental sciences students
- All former students
*For former non-regular students (research students), the Yushima Student Office issues certificates of past enrollment, which takes about one week, whether in English or Japanese. Individuals are responsible for the postage incurred for domestic and overseas mail.
7.3 Scholarship Certificates
Science and engineering students
The Student Support Division (Taki Plaza, Floor B1) issues MEXT Scholarship Certificates.
Students at Suzukakedai Campus can request certificates at the Student Support Division on Suzukakedai Campus, and will receive the certificate one week later, whether in Japanese or English.
If you need certificates for JASSO (Honors Scholarship), Tsubame scholarships, or other privately funded scholarships, please make a request at the Student Support Division on Ookayama Campus (Taki Plaza, Floor 1) or Suzukakedai Campus. It takes one week to be issued.
Medical and dental sciences students
The Yushima Student Support Office (Yushima Campus, Building 5, Floor 3) issues MEXT Scholarship Certificates.
There is no certificate issued for a Science Tokyo SPRING Scholarship. You may use the Acceptance Letter of Science Tokyo SPRING instead. Contact the Yushima Student Support Office (kousei.adm(at)ml.tmd.ac.jp) if you have any questions. If you need certificates for JASSO and JICA scholarships, please make a request at the Global Education Division at Yushima Campus (Building 1, Floor 4).
8．Administrative Divisions in Charge of Student Affairs
Contact list for administrative services
Science and engineering students
| Service/Item | Division in Charge | Ext. | Location |
|---|---|---|---|
| Privately funded scholarships | Student Support Division | 3014 | Taki Plaza, Floor 1, Ookayama Campus |
| Dormitories | Student Support Division | 7648 | Taki Plaza, Floor B1, Ookayama Campus |
| Extension of the period of stay | Student Support Division | 3013 | Taki Plaza, Floor B1, Ookayama Campus |
|
MEXT Scholarship Students Japanese Intensive Course Students (certificates, etc.) |
Student Support Division |
3013 7667 |
Taki Plaza, Floor B1, Ookayama Campus |
| Privately Funded Research Students (certificates, etc.) | Student Division | 3006 | Taki Plaza, Floor 1, Ookayama Campus |
| Entrance examination application | Admissions Division | 3990 | West Bldg. 8E, Floor 2, Rm 212, Ookayama Campus |
|
International Exchange Students International Visiting Students (certificates, etc.) |
Global Education Division | 3027 | Main Bldg., Floor 3, Rm 321 Ookayama Campus |
| Service/Item | Division in Charge | Ext. | Location |
|---|---|---|---|
|
Academic transcripts for undergraduate students* Certificates of enrollment for graduate/undergraduate students* Course registration |
Student Division |
3004 7641 |
Taki Plaza, Floor 1, Ookayama Campus |
|
Academic transcripts for graduate students* Certificates of enrollment for graduate/undergraduate students* Course registration |
Student Division |
3005 7642 |
Taki Plaza, Floor 1, Ookayama Campus |
| Exemption from enrollment fees and tuition | Student Support Division | 3014 | Taki Plaza, Floor 1, Ookayama Campus |
| Disaster and Accident Insurance for Students (Gakkensai) | Student Support Division | 7648 | Taki Plaza, Floor B1, Ookayama Campus |
| Service/Item | Division in Charge | Ext. | Location |
|---|---|---|---|
|
Certificate of enrollment* Academic transcript* Course registration |
Student Division |
5933 5934 |
Building J1, Floor 1, Suzukakedai Campus |
|
Exemption from enrollment fees and tuition Disaster and Accident Insurance for Students (Gakkensai) |
Student Support Division | 5935 | Building J1, Floor 1, Suzukakedai Campus |
*Students can obtain the certificates marked with an asterisk (*) from an automated certificate issuance machine using their IC-embedded ID cards. Graduate Research Students and Non-Degree Students, who are not issued such a card, can obtain certificates at the service desks. Certificates of course completion are also issued at the service desks.
Medical and dental sciences students
| Service/Item | Division in Charge | Ext. | Location |
|---|---|---|---|
|
Privately funded scholarships Dormitories ”Student” status of residence (COE, extension of period of stay, changing status) Privately Funded Research Students (Period A application) MEXT Scholarship Students |
Yushima Student Support Office | 4944 | Building 5, Floor 3, Yushima Campus |
| Privately Funded Research Students (Period B application, certificates, etc.) | Student Division |
4676 4679 |
Building 1, Floor 1, Yushima Campus |
| Entrance examination application | Admissions Division | 4924 | Building 1, Floor 1, Yushima Campus |
|
Japanese Intensive Course Students (certificates, etc.) International Exchange Students International Visiting Students (certificates, etc.) |
Global Education Division | 4957 | Building 1, Floor 4, Yushima Campus |
| Service/Item | Division in Charge | Ext. | Location |
|---|---|---|---|
|
Academic transcripts for graduate students Certificates of enrollment for graduate/research students* Course registration |
Student Division |
4676 4534 |
Graduate School Building 1, Floor 1 |
|
Academic transcripts for undergraduate students Certificates of enrollment for undergraduate students* Course registration |
Student Division |
School of Medicine: 5120/5121 School of Dentistry: 5411/5104 |
School of Medicin Building 3, Floor 6 School of Dentistry Building D South, Floor 2 |
|
Exemption from enrollment fees and tuition Disaster and Accident Insurance for Students (Gakkensai) |
Student Support Division | - | Building 5, Floor 3, Yushima Campus |
*Students can obtain the certificates marked with an asterisk (*) from an automated certificate issuance machine using their IC-embedded ID cards. Research students can obtain certificates at the service desks.
9. Accommodations
Students can live in dormitories operated by Science Tokyo, private companies, or in private apartments or shared houses. Please find the type of room that best suits your student life here in Japan.
Please be aware that all fees listed may be subject to change.
9.1 Exclusive Dormitories for New International Students
Science and engineering students
Science Tokyo has exclusive dormitories for new international students.
The following three dormitories for new international students each have private rooms equipped with an air conditioner, bed, desk, and closet. The kitchen, shower, washing machine, toilet, etc. are shared.
(1) Umegaoka Dormitory (Umegaoka, Aoba-ku, Yokohama City)
[Eligibility] Students
[Period of Stay] 1 year
[Number of Rooms] 50 single rooms and 10 double rooms
[Entrance Fee] JPY 20,000
[Monthly Fee] JPY 20,000 for single, double
[Common Service Fee] JPY 7,500 for single, double
(2) Shofu Dormitory (Matsukazedai, Aoba-ku, Yokohama City)
[Eligibility] Male Students
[Period of Stay] 1 year
[Number of Rooms] 46 single rooms, 5 double rooms, and 1 triple room
[Entrance Fee] JPY 20,000
[Monthly Fee] JPY 20,000 for single, double, JPY 25,000 for triple
[Common Service Fee] JPY 7,500 for single, double, and triple
(3) Komaba International House (Komaba, Meguro-ku, Tokyo)
[Eligibility] Students
[Period of Stay] 1 year
[Number of Rooms] 70 rooms
[Entrance Fee] JPY 32,200
[Monthly Fee] JPY 30,000
[Common Service Fee] JPY 9,500
However, due to the limited number of rooms, we are not able to assign a room to all new students. When vacancies occur, application information (reservation number) will be sent to newly enrolling international students who are eligible to move in about 1.5 months prior to their enrollment (in February for April enrollment and in July for September enrollment). Please send a reply stating whether you wish to apply or not. If you don't receive the application information, you can’t apply for these three dormitories (Umegaoka, Shofu, and Komaba). If you don't receive the information but wish to live in a dormitory, please apply for other dormitories.
9.2 Other Dormitories
Science and engineering students
There are 6 dormitories which Science Tokyo currently operates. You can apply for any of these 6 dormitories before or after coming to Science Tokyo. Each private room is equipped with an air-conditioner, bed, desk, and closet. For more information, please check the page below for the list of Science Tokyo dormitories for students.
(1) Senzokuike House (Minamisenzoku, Ota-ku, Tokyo)
[Eligibility] Female Students and Female Researchers
[Period of Stay] 1 year (extension is possible for 1 year only)
[Number of Rooms] 102 rooms
[Entrance Fee] JPY 57,500
[Monthly Fee] JPY 65,000 (including common service fee)
(2) Minamishinagawa House (Minamishinagawa, Shinagawa-ku, Tokyo)
[Eligibility] Male Students and Male Researchers
[Period of Stay] 1 year (extension is possible for 1 year only)
[Number of Rooms] 165 rooms
[Entrance Fee] JPY 55,000
[Monthly Fee] JPY 62,500 (including common service fee)
(3) Ookayama House (Ookayama, Meguro-ku, Tokyo)
[Eligibility] Female Students, Female Researchers
[Period of Stay] 1 year
[Number of Rooms] 8 rooms
[Entrance Fee] JPY 42,500
[Monthly Fee] JPY 50,000 (including common service fee)
(4) Nagatsuta House (Nagatsuta Minamidai, Midori-ku, Yokohama City)
[Eligibility] Students and Researchers
[Period of Stay] Within the standard length of your study
[Number of Rooms] 124 rooms
[Entrance Fee] JPY 31,500
[Monthly Fee] About JPY 43,000 (including common service fee)
For residents, a free shuttle bus runs between Nagatsuta House and Suzukakedai campus.
(5) Suzukakedai House (Minamitsukushino, Machida City, Tokyo; Tsukushino, Machida City, Tokyo)
[Eligibility] Students and Researchers
[Period of Stay] Within the standard length of your study
[Number of Rooms] 54 rooms
[Entrance Fee] JPY 30,000
[Monthly Fee] About JPY 34,000
(6) Minami-Tsukushino House (Minamitsukushino, Machida City, Tokyo)
[Eligibility] Students and Researchers
[Period of Stay] Within the standard length of your study
[Number of Rooms] 36 rooms
[Entrance Fee] JPY 38,000
[Monthly Fee] About JPY 40,000
International students in the medicine and dental sciences fields (Yushima or Konodai campuses)
You can apply for the two dormitories below (Ichikawa and Minami-gyotoku International House) up to five months before your preferred move-in date (before or after coming to Science Tokyo). Each private room is equipped with an air-conditioner, bed, desk, and closet.
For Ichikawa International House, priority is given to new MEXT scholarships students. Applications are available only when there are vacancies.
(1) Ichikawa International House (Ichikawa City, Chiba)
[Eligibility] Students
[Period of Stay] 1 year
[Number of Rooms] 35 single rooms, 11 couple rooms and 5 family rooms
[Room Cleaning Fee] JPY 34,650 for single and JPY 55,000 for couple, family
[Monthly Rent] JPY 5,900 for single, JPY 11,900 for couple and JPY 14,200 for family
[Internet Fee] JPY 1,100
*The above amount excludes water, electricity, and gas.
(2) Minami-gyotoku International House (Ichikawa City, Chiba)
[Eligibility] Students
[Period of Stay] 2 years
[Number of Rooms] 15 rooms
[Room Clreaning Fee] JPY 16,500~33,000 (charged when you move-out)
[Monthly Fee] JPY 46,500
*The above amount excludes water, electricity, gas, internet, and other managing charges.
You can also apply for two other student dormitories after arriving at Science Tokyo: Satomi Dormitory and International Student Dormitory (women's dormitory). Each private room is equipped with an air-conditioner, bed, desk, and closet.
For these dormitories, priority is given to undergraduate students. Applications are available only when there are vacancies.
(1) Satomi Dormitory
[Eligibility] Students
[Period of Stay] 2 years
[Number of Rooms] 70 rooms
[Room Cleaning Fee] JPY 34,650
[Monthly Fee] JPY 17,800
*Water, electricity, and gas are not included. Residents are responsible for paying utility fees.
(2) International Student Dormitory (Women's dormitory)
[Eligibility] Female Students
[Period of Stay] 1 year
[Number of Rooms] 50 rooms
[Room Cleaning Fee] JPY 34,650
[Monthly Fee] JPY 5,900
*Water, electricity, and gas are not included.
9.3 The Science Tokyo Affiliated Dormitory (Kawasaki City, Kanagawa)
Science Tokyo has partnered with a private company to provide two dormitories, Kajigaya International Dormitory and Dormy Miyazakidai. Each private room has an air conditioner, bed, desk, closet, and bookshelf.
[Eligibility] Male Students
[Period of Stay] Within the length of your study
[Number of Rooms] Kajigaya International Dormitory: 60 rooms
Dormy Miyazakidai: 116 rooms
[Entrance Fee] JPY 100,000 [Deposit] JPY 50,000
[Room cleaning fee, etc.] About JPY 40,000
[Monthly Fee] About JPY 71,000 (with meals)
9.4 Tokyo International Exchange Center (TIEC) (Aomi, Koto-ku, Tokyo)
TIEC is a dormitory operated by the Japan Student Services Organization (JASSO). Each private room has an air-conditioner, shower, toilet, washroom, bed, desk, chair, bookshelf, and refrigerator.
[Eligibility] Graduate Students
[Entrance Fee] Same as the Monthly Fee
[Monthly Fee] Single A Building w/o kitchen: JPY 35,000
Single B Building with kitchen: JPY 52,000
Couple or Family type C Building: JPY 74,500
Couple or Family type D Building: JPY 86,500
[Application method] Apply through the Student Support Division.
* Medical and dental sciences students may apply through the Yushima Student Support Office.
[Application period] Apply about 2 months prior to the day you wish to move in.
9.5 Company Dormitories
Some private companies rent empty rooms in their dormitories to international students, under the auspices of the Foundation of Corporate Friendship Network for Foreign Students.
Student residents are provided a private room at one of the dormitories, but the facilities differ depending on the company that rents out the room.
[Eligibility] Single and privately funded research students who satisfy the following conditions:
・Regular students (degree-seeking undergraduate and graduate students with a College Student Visa)
・Have a high level of Japanese language ability
・Can attend seminars and lectures held by the Foundation of Corporate Friendship Network for Foreign Students
[Monthly Fee] Around JPY 10,000 to JPY 34,000 (certain dormitories provide two meals)
[Application method] Students wishing to live in a company dormitory should register with the
Student Support Division. (Applications are accepted in May and November each year.)
If there is a vacant room, we will call for applications on the website. Those who wish to move in should apply to the Student Support Division.
We will have an interview with each applicant at Science Tokyo and provide a recommend to the Foundation of Corporate Friendship Network for Foreign Students.
(3) Science Tokyo COOP
The Science Tokyo COOP offers a private apartment introduction service. If you rent an apartment introduced by COOP, a real estate agent fee is not required.
Science and engineering students
In addition, there are many shared houses in the Tokyo metropolitan area. In general, the contract procedure for shared houses is simpler than that for renting apartments.
9.7 Rules for Living in Japan
There are various rules and customs for living in dormitories or apartments in Japan. All international students are expected to follow the rules and observe good manners. At the bottom of the following web page, you can find tips for avoiding trouble and enjoying a fulfilling student life.
10．Commuter Passes and Student Discounts
Commuter passes, which may be good for a period of one, three, or six months, are a form of discounted travel. There are two kinds of commuter passes: student commuter passes and ordinary commuter passes. The cost of a student commuter pass is lower than that of an ordinary commuter pass.
10.1 Regular Students (degree-seeking undergraduate and graduate students)
Regular students (degree-seeking undergraduate and graduate students) are eligible for a student commuter pass. You will be requested to show a Commuter Pass Purchase Certificate (Tsuugaku-teikiken-kounyu-shoumeisho) and your student ID card when purchasing the pass. Under Japanese law, Commuter Pass Purchase Certificates can only be issued for the least expensive route between the station nearest your home and the station nearest your campus. Hence, you will not be able to purchase a student commuter pass to travel to your part-time job or other destinations.
Commuter Pass Purchase Certificates are issued (the number of copies is limited) from automated certificate issuance machines at Ookayama, Suzukakedai, and Yushima Campus. Note that your student ID card is required, so you must collect it in person. You will need to keep the Certificate after using it to purchase a commuter pass, as it will be valid for the duration of your enrollment.
Regular students can also buy discounted student tickets. (Discounted student tickets are for journeys over 100 km one-way on JR lines, and cost 20 percent less than the regular fare. For details, please ask the staff at any JR station.) When purchasing a discounted student ticket, you will be requested to show a Student Discount Certificate (Gakuwarishou) and your student ID card. You can get the Student Discount Certificate from an automated certificate issuance machine.
10.2 Non-Regular Students (Graduate Research Students, Japanese Intensive Course Students, International Exchange Students, and International Visiting Students)
Non-regular students are permitted to purchase a student commuter pass for Tokyu lines only.
Non-regular students cannot purchase discounted student tickets.
| Student Status | Division in Charge |
|---|---|
| Privately Funded Research Students |
Student Division at Ookayama (in Taki Plaza) Student Division at Suzukakedai Student Division at Yushima |
|
MEXT Scholarship Research Students Japanese Intensive Course Students* |
Student Support Division at Ookayama Student Support Division at Suzukakedai Yushima Student Support Office *Medical and dental sciences students: Global Education Division |
| International Exchange Students, International Visiting Students | Global Education Division |
11．Inviting Family Members to Japan
11.1 Procedures for Inviting Family Members to Japan on Short-Term Tourist Visas
If you would like to invite family to Japan on tourist visas, please contact the Japanese embassy or a travel agency in your home country for information on how to apply. For stays of 90 days or less, it is possible to apply for a “Temporary Visitor” visa. Depending on the status of the mutual visa exemption agreement between Japan and the country concerned, a visa may not be required for a short-term stay for tourism purposes.
11.2 Procedures for Inviting Your Family to Reside with You
If a foreign student wishes to invite family to reside with him/her in Japan, the student must obtain a Certificate of Eligibility beforehand. When applying for a Certificate of Eligibility, you are advised to contact the Immigration Bureau in advance and prepare the necessary documents. You will always be required at the very least to submit your certificate of enrollment at Science Tokyo, your scholarship certificate, and a copy of the contract for your apartment.
Documents required for application can also be found on the following page.
11.3 Accommodation for You and Your Family
Some company dormitories and public housing only provide single rooms. Moreover, some private apartments do not allow children. You should collect all the relevant information when looking for accommodation for you and your family.
12．Use of the Libraries
Science Tokyo has four libraries: Ookayama Library, Ochanomizu Library, Konodai Library and Suzukakedai Library.
You need a student card to use the libraries. For those who do not own one despite being affiliated with Science Tokyo, we can issue a library card for you. Please bring a form of identification (hard copy) issued by Science Tokyo to the circulation counter.
13. Career Support
13.1 Student Career Support Services
The Student Success Support Room and Student Support Center provide career support
services by coordinating with faculty members in each Department. All services are open to
international students and some are available in English.
(1) Career Counseling
Science and engineering students
Career advisors will respond to all of your career-related queries in both English and Japanese.
Every week, each of our four career advisors spends a day on duty at the Ookayama Campus
and the Suzukakedai Campus.
- Example of Concerns Discussed in Career Counseling
・ Is it possible for international students to work in Japan?
・ What is a normal process for finding employment in Japan?
・ Do you have any tips for successful interviews?
・ What should I do to get a job in my field/in an unrelated field?
You can choose either face-to-face counseling or online counseling. You can schedule an
appointment from 30 days to 1 hour before the counseling session. However, counseling
sessions after 5 p.m. are reserved for appointments made on the same day. Additionally, for
same-day appointments, reservations will close by 4 p.m.
You can only book one appointment at a time.
Medical and dental sciences students
Individual counseling (face-to-face, online, or by phone) with a career advisor is available at
Yushima Campus. Reservation by email required.
(2) Career Support Events
Science and engineering students
Career-related events of the Student Support Center are mainly held in Japanese. You can find
some events in English that are focused on international students and can learn the basics of job
hunting in Japan.
Medical and dental sciences students
(3) Science Tokyo Job Hunting Guidebook
The Science Tokyo Job Hunting Guidebook is available in both Japanese and English at the
Career Information Room. The English guidebook provides basic knowledge about job hunting in
Japan for international students and mainly focuses on job hunting at companies located in Japan,
and does not include information on employment overseas. It focuses on important points that
international students should be aware of and information unique to Science Tokyo students.
13.2 Employment Support in Science and Engineering Departments
For decades, faculty members and administrative staff in each science and engineering
department of Science Tokyo have provided students with information and detailed employment
advice based on their respective fields of expertise. We highly recommend that you contact the
relevant personnel in your department.
14．Bulletin Boards
All important notices, summons, etc. issued by Science Tokyo will be posted on bulletin boards
located on all campuses. Please make sure to check the bulletin boards so as not to miss any
important notices and news for applications, etc.
In addition to the section related to international students, make sure you carefully look at the
sections allocated for each year and for summons.
The latest information will be posted on the official website and sent via Slack, so make sure
not to miss it.
Bulletin boards are located in the following places:
Ookayama Campus:
・Next to the Wood Deck
Suzukakedai Campus:
・Lobby and Bulletin Board for International Students in J1 Bldg., Floor 1
Yushima Campus:
・Bulletin boards located in Building 5, Floor 3 and Building 1, Floor 4
15．Application for Privately Funded Scholarships
Privately funded scholarships are divided into two types: one requires a recommendation from
a university, and the other requires no recommendation. The application process differs for the
two types. Detailed information about both kinds of scholarships is announced on the Science
Tokyo website. Please check it regularly in order not to miss out on any information.
15.1 Privately Funded Scholarships That You Can Apply for Directly
(Scholarships that do not require university recommendation)
Anyone who fulfills the application requirements stipulated by the scholarship foundations can
apply for these scholarships.
Most scholarship foundations send information to the Student Support Division.
15.2 Privately Funded Scholarships That Require a University Recommendation
If you want to apply for scholarships requiring university recommendation, you will have to
register first. Registered students will be ranked in accordance with the “Recommendation Criteria
for Privately Funded Scholarships.” Based on this ranking system, a selection committee
organized by academics of Science Tokyo will decide on the applicants to recommend.
Registration starts in September every year and you can register anytime during the year. For
newly enrolling students, we accept registration any time after you get your Student ID.
Registration will be valid until September of the following year.
Details are available on our website.
16. Science Tokyo Tsubame Scholarship for Doctoral Students
Tokyo Tech, one of the parent institutions of Science Tokyo, established the Tsubame Doctoral
Student Scholarship in 2019 for doctoral students.
The Tsubame Scholarship for Doctoral Students aims to reduce the financial burden on
academically outstanding students so that they may concentrate on pursuing their doctoral studies.
The financial assistance is intended to prevent motivated students from missing out on the
opportunity to study at the Institute.
16.1 Eligibility (Science and engineering students only)
Students who enrolled in a doctoral degree program in or after April 2018 are eligible to apply.
Doctoral students are not eligible if any of the following is true:
1. They receive financial aid from programs that do not permit funding from other sources (e.g.,
recipients of the JSPS Research Fellowship for Young Scientists, MEXT Scholarship students,
recipients of overseas government scholarships, Science Tokyo Program for Development of
Next-Generation Front-Runners with Comprehensive Knowledge and Humanity (Science Tokyo
SPRING), Science Tokyo Program for Development of Co-creative Experts towards Top-level AI
Research (Science Tokyo BOOST)).
2. They receive income as working adults (e.g., regular employees of a company, individuals who
own a business).
3. They have exceeded the standard duration of their doctoral studies.
16.2 Scholarship Amount
| Scholarship amount (annual) | |
|---|---|
| 1st-year doctoral students | JPY 480,000 (standard scholarship) |
| 2nd- and 3rd-year doctoral students |
JPY 480,000 (standard scholarship) Or JPY 635,400 (special scholarship*) |
*Students who show outstanding academic performance and research achievements will be
granted a special scholarship in their second and/or third years. Approximately 20% of second
and third-year scholarship recipients will receive the special scholarship.
16.3 Application
Please read the following website carefully, prepare the required documents, and apply to the
Student Support Division.
17．Useful Information
17.1 Foreign Language Medical Information Service
◆Medical Information Net “Navii”
The website can be translated into multiple languages, allowing users to search for medical
institutions nationwide (hospitals, clinics, dental clinics, midwifery centers) and pharmacies
based on various criteria (available medical specialties, diseases, treatments, foreign
languages, etc.).
-Languages: English, Chinese, Korean
◆Tokyo Metropolitan Health and Medical Information Center
Tokyo Metropolitan Health and Medical Information Center is a service which provides
medical information in multiple languages. Information about the Japanese medical system and
medical institutions that provide treatment in foreign languages is available.
-Languages: English, Chinese, Korean, Thai, Spanish
-Phone: 03-5285-8181
-Hours: 9 a.m. to 8 p.m. daily
◆Emergency Translation Services
Emergency Translation Services are provided at medical institutions in Tokyo for foreign
patients who do not speak Japanese and experience difficulties in receiving medical care during
emergency visits.
-Languages: English, Chinese, Korean, Thai, Spanish, French
-Phone: 0570-099283
-Hours:
English, Chinese: 24 hours a day
Korean, Thai, Spanish, French: Monday to Friday, 5 p.m. to 8 p.m./ Weekends and public holidays, 9 a.m. to 8 p.m.
17.2 Information Service for Foreign Residents
Both of the centers below provide telephone and face-to-face counseling on immigration,
citizenship, work, and other issues related to daily life in Japan to foreigners.
◆Foreign Residents’ Advisory Center, Tokyo Metropolitan Government
Address: No.1 Building, 2-8-1 Nishi-shinjuku, Shinjuku-ku, Tokyo
| Language | Phone | Days (excluding national holidays) | Hours |
|---|---|---|---|
| English | 03-5320-7744 | Monday to Friday | 9:30 a.m. to 12 noon/ 1 p.m. to 5 p.m. |
| Chinese | 03-5320-7766 | Tuesdays, Fridays | 9:30 a.m. to 12 noon/ 1 p.m. to 5 p.m. |
| Korean | 03-5320-7700 | Wednesdays | 9:30 a.m. to 12 noon/ 1 p.m. to 5 p.m. |
◆Kanagawa Plaza for Global Citizenship, Kanagawa Prefectural Government
Address: 1-2-1 Kosugaya, Sakae-ku, Yokohama
| Language | Phone | Days (excluding national holidays) | Hours |
|---|---|---|---|
| English | 045-896-2895 | 1st, 3rd, 4th Tuesday |
9 a.m. to 12 noon/ 1 p.m. to 5 p.m. (reception closes at 4 p.m.) |
| Chinese | 045-896-2895 | Thursdays /1st Tuesday |
9 a.m. to 12 noon/ 1 p.m. to 5 p.m. (reception closes at 4 p.m.) |
| Korean | 045-896-2895 | 4th Thursday |
9 a.m. to 12 noon/ 1 p.m. to 5 p.m. (reception closes at 4 p.m.) |
| Portuguese | 045-896-2895 | Wednesdays /4th Friday |
9 a.m. to 12 noon/ 1 p.m. to 5 p.m. (reception closes at 4 p.m.) |
| Spanish | 045-896-2895 | Fridays |
9 a.m. to 12 noon/ 1 p.m. to 5 p.m. (reception closes at 4 p.m.) |
| Vietnamese | 045-896-2895 | 1st, 2nd, 3rd Fridays/ 3rd Tuesday |
9 a.m. to 12 noon/ 1 p.m. to 5 p.m. (reception closes at 4 p.m.) |
17.3 General Information Center for Foreign Residents
The Foreign Residents Information Center was established by the Immigration Bureau to
respond to inquiries from foreign nationals concerning entry and residence in Japan. Assistance
is available in Japanese, English, Chinese, Korean, Spanish, Portuguese, Vietnamese, and other
foreign languages. Please feel free to call.
-Phone: 0570-013904
-Hours: Monday to Friday, 8:30 a.m. to 5:15 p.m.
17.4 Traffic Rules in Japan
Lately, the number of the bicycle accidents has greatly increased. Please be aware of traffic
rules as accidents can have a devastating impact on the lives of those involved.
National police agency website “Traffic safety guidelines for pedestrians and cyclists”
(1) Anti-theft registration
When riding a bicycle at night, you may be stopped by police who will ask to see your residence
card or other form of identification and check if you have a bicycle anti-theft registration sticker.
If the police find that the bicycle is registered in someone else’s name, you may be detained at
a police box for a long time, and possibly even charged with theft. To avoid this unpleasant
experience, take the following precautions:
・When purchasing a bicycle, be sure to register it at the store (the fee is ¥660).
・If you receive a bicycle from a friend, fill out a “transfer of ownership” certificate together,
then take the document to a bicycle dealer to re-register the bicycle in your name.
・Never ride an abandoned bicycle.
(2) Automobile and bicycle insurance
If you plan to drive a car or ride a motorcycle, be sure to purchase an automobile insurance
policy, since causing a traffic accident could make you liable for pay a large amount of
compensation to any victims. Even if you only intend to drive during a summer vacation trip or
other short-term occasion, we strongly recommend that you buy insurance. Automobile policies
can be purchased directly from an insurance company or through the University Co-op.
Contact
Click on the link below to make an inquiry to the administrative team for science and engineering fields (International Student Support Group).
Yushima International Student Support Group, Yushima Student Support Office, Student Support Division
- fssu@ml.tmd.ac.jp
International Student Support Group, Student Support Division
- Remarks
- Please use the form found on this page (https://forms.office.com/r/tRbt6Bf0GQ) to make inquiries.